CEO Mindset

EP 08: Your Capacity Is Not Your Capability

March 3, 2022

Podcasts: The Grace Filled CEO

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An expert OBM taking the operational mental load off agency owners so they can become better leaders.

Meet Jillian

Join your host, Jillian Dolberry, your “pocket online business manager,” in bi-weekly episodes of The Grace-Filled CEO podcast, the resource you’ve been waiting for to manage all the parts of your life.

Jillian speaks directly to the woman wearing many hats (you know you’re living at least some of them): mom, wife, and caretaker … or boss, a writer, a daughter, a sister, a friend, even a CEO. If you’re going to succeed at any or all of them, it’s going to take a lot of work! And Jillian is here to show you exactly how, with timely conversations and solid resources, sprinkled with a little grace for you, your work, and all of the roles you fill! Find this and more on The Grace-Filled CEO podcast.

Be sure to subscribe wherever you listen to podcasts or at You can also continue the conversation with Jillian on Instagram at @jilliandolberry.



You are listening to Episode #8 of the Grace-Filled CEO. In this episode I am talking directly to you. The CEO who does too much. The CEO who finds it hard to give her self grace. The CEO who knows she needs to outsource but also knows thats not the root of the problem. If any of those sound like you, then this episode will make you feel seen. I have so many important things to share that will put up a fight with that guilt that you are holding onto or thats holding onto you. Lean in, grab a cup of coffee, and enjoy.

Now before we get into today's topic, This episode is brought to you by my deep love for ClickUp, a project management software that can not only help plan your projects, but get more done, provide reports, automation, and so much more. I seriously love it so much. If you want to check it out, head over to my website: to learn more.

Ok friends, this might be a quick episode for you, but it packs a punch and I believe it just maybe what you need to hear today. Let's start off with a story. A couple of weeks ago I had a conversation with a friend of mine who was overloaded with her work. She had too many clients, too many responsibilities, and too much demanded of her overall. I guess you could say, “well too many clients sound like a great problem to have” and sure, it can be a blessing for sure, but when you have too much on your plate it doesn't really matter what it is that is on your plate… When it compromises your peace and your values, you have to take a step back and reevaluate what is most important.

Have you been in that place? There is a lot of good, and you don't want to seem ungrateful, but you also feel exhausted. In these moments I catch myself saying, “I don't have anything left to give.” or “I don't know if I can do this” or “I feel like I'm drowning”. In a lot of ways these phrases are a sign of you needing to take a step back and taking inventory of what you have your hands in, deciding what the minimal version of your involvement is, and deciding how to keep moving without burning yourself out.

But there is another side to this idea. What if its not just about doing too much and being burnt out, but instead it triggers an idea that you aren't enough? Then what?

This conversation with my friend brought up this idea of capacity vs capability. Capacity is the amount of something able to produce or give. We think about it in terms of time, workload, skill, commitments, energy. Capacity is finite. It's limited. It is something that when it is out. It's done. Gone.

But Capability, your capability is so much more. It's the power within you that you have to do something. It's your ability to learn more, lean on God more, and use the gifts he's given you more. That power in us is limitless because our capability is not limited to us.

So let's really look into that. Let's evaluate where each of these words and ideas can inform us and propel us into who God created you to be and how he gifted you to show up in your business.

Often times these two collide within this phrase, “Just because you can, doesn't mean you should”. Have you heard that one before? It's often used in business conferences and talks that point to you narrowing in on what you are best at and focus on that one thing. Its about giving yourself the freedom to pour it all into one thing instead of spreading yourself too thin doing all the things.

But let's look at that form a different lens…

The empowerment we get to pull from as CEOs and Daughters of Christ
is that there is a natural balance in this through who God created us to be.

When you lean too heavily on your capacity, you start to feel hindered like you want to do the things but you can't simply take on one more thing. You are tempted to feel defeat or frustration. It can harbor resentment around your business because you aren't sure how to move forward. Maybe you feel stuck in this. Maybe you feel stuck right now.

On the other side of things, when you lean too heavily on your capability, sometimes you can take on too much. You think, well I can do this. So if it comes my way then I will say yes. Fake it til you make it right?

The sweet spot of your capacity in your business
is found in your values.

  1. Christ
  2. Family
  3. Business

You may have a different top 3 and thats ok! But It's that simple. Yes your time will fill up quick, and there is only one you, but you can peacefully and confidently say no to the right things when you know what are the right things to say no to.

The sweet spot of your capability is also simple, because it is not from you. It is from the one who is for you. God can do immeasurably more when we trust, believe and let Him move in us. This is not limited to your skills or talents or time. It's limitless because is it has nothing to do with us getting it right and everything to do with His glory being the goal.

In what ways does this challenge you?

I'll just be honest, I love to work. My work feels like me time sometimes because it just feels so good to do what I love and be in my sweet spot. But my work is not the point, its the starting point to what God has for me. It's meant to call me deeper into His plan for my life and use me in his will for the good of those that love him.

When you sit to think about all the ways you don't have enough time, energy, money, and you're tired and you feel like you don't have what it takes or you'll never get to a place of smooth sailing, remember this…

Our work…our businesses are our invitations to participate in His perfect, loving plan, to grow into people who reflect His nature, to build something that spreads His name, and to witness His goodness for our own benefit.

This week, think about your values. Let them inform how you fill up the capacity that you have. And when you question your capability, think about the one who is most capable, the same one that put you where you are in your business, and let Him inform you of where to channel your gifts.

That's it for this week my friends. I love doing business alongside of you and getting to encourage you. If you enjoy the Grace-filled CEO podcast let us know by leaving a review! They're so helpful in helping other CEOs as you find us. Thanks for listening! Cheering you on always.

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